The Assistant Project Manager (APM) is a key role focused on ensuring contract compliance and effective document management for assigned projects. Reporting to the Project Manager (PM), the APM will collaborate closely with the PM, project superintendent, and other stakeholders such as Professional Consultants, Contractors, and Clients to ensure project success.
Key Responsibilities:
- Manage project documentation by efficiently uploading and organizing documents into CMIC and OneDrive, ensuring accessibility and accuracy for all stakeholders.
- Take charge of crafting Site Specific Safety Manuals to uphold safety standards and regulatory compliance.
- Spearhead subcontractor and vendor contract preparation, from gathering quotes to securing approvals from project management, while organizing and storing all relevant documents.
- Oversee contract execution and storage, saving finalized contracts into CMIC and OneDrive for reference and retrieval.
- Drive the management of Requests for Information (RFIs) by orchestrating their creation, distribution, and tracking, ensuring prompt responses from Architects/Engineers/Owners as needed.
- Develop and maintain submittal logs for the Project Team, managing the solicitation, processing, and distribution of all documents to align with project schedules.
- Actively participate in and facilitate project meetings, maintaining and circulating meeting minutes.
- Collaborate with Authorities Having Jurisdiction (AHJs), Municipalities, and Third-Party Review Agencies to fulfill inspection and permit requirements.
- Handle the scanning and/or plotting of project plans to facilitate clear communication and understanding among project stakeholders.
- Ensure the acquisition of all project close-out documents, including As-Built Drawings, Operation/Maintenance Manuals, Occupancy Permits, and Warranties.
- Take ownership of managing small to mid-sized projects under the guidance of Project Managers and Management.
- Demonstrate effective communication skills when liaising with internal teams, subcontractors, Architects/Engineers/Owners, and other external stakeholders.
- Collaborate with Project Managers and superintendents to develop and maintain project schedules, ensuring alignment with project objectives and milestones.
Key Skills:
- Strong proficiency in Bluebeam/Adobe, MS Office Suite (Word, Excel, Project).
- Effective communication skills for interaction with various teams and stakeholders.
- Demonstrated problem-solving abilities, capable of analyzing complex issues and implementing innovative solutions.
- Possess a collaborative mindset, fostering teamwork and contributing positively to group dynamics.
This role is suited for individuals who excel in organized environments and possess a keen eye for detail, with a proactive approach to problem-solving and project management.
Qualifications:
- Bachelor’s degree or equivalent experience in construction or related field.
- Possession of a valid driver’s license. Travel is required for this role.
- Physically capable of climbing ladders and stairs and standing for extended periods.