Position Overview
General Position Summary
The Document Control Coordinator shall be skilled in the use of technology to complete their day to day tasks. He/she is largely responsible for independently administering and managing the project document control system(s) including the logging, transiting and distributing all relevant documents into the system as well as distribution to the appropriate project team-members. The Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team’s efficiencies. They should be able to communicate/collaborate well with a large team in order to coordinate and complete multiple responsibilities on a deadline.
Position Details
Major Duties & Responsibilities
- Independently administer and manage the project (or multiple projects) document control system such as Microsoft SharePoint, PlanGrid, etc.
- Coordinate with Document Control Manager (and/or Project Controls Manager) in monitoring submittals, RFIs, shop drawings, etc. on the project
- Maintain submittal logs, RFI logs, shop drawing logs, letter logs, etc. and distribute relevant documents to project team(s)
- Coordinate with project staff to help facilitate and expedite submission and approval of documents
- Compile weekly and monthly outstanding submittals log and shop drawing log
- Participate and contribute to efforts seeking and launching new innovative document control systems
- Responsible for the strict adherence to company safety policies and programs through the communication and enforcement of the Skanska Safety and Health Management Program including identifying violations of the Program
The above statements are intended to describe the general nature and level of work performed by employee assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.
Skills & Abilities
- Computer proficient and the ability to adapt to new innovations and processes.
- Proficient in Procore.
- Knowledge of document controls and to learn and implement company system within 30 days of hire.
- Understanding of drawings and specifications.
- Good time management and organizational skills.
- Ability to maintain discretion and confidentiality at all times.
- Strong written and verbal communication skills.
- Ability to coordinate and interact with Client administrative document control personnel on a daily basis.
Education And/or Experience
Associates Degree – Computer Science, Construction Technology or equivalent preferred, but experience may be considered in lieu of.
Work Environment/Job Conditions
This job is performed both in the office and in the field. Field work requires experience and confidence working in and around heavy industrial equipment, systems and conditions is required. Activities and responsibilities may require frequent sitting (often working on a computer), frequent driving, flying, walking, standing, light lifting, bending, and reaching. Due to computer usage, there may be repetitive motions of the hands and wrists.
Employee Benefits Include:
Medical
Dental
Vision
401k (w/company contribution)
Skanska Employee Ownership Program
Employee Assistance Program
Paid Vacation
Paid Personal Days
Paid Sick & Safe Time
Bereavement Leave
Health Savings/Flex Spending Accounts
Short Term Disability
Long Term Disability
Supplemental Long Term Disability
Life and ADD Insurance
Whole Life Insurance
Accident and Critical Illness Insurance
Employee Assistance Program
Educational Assistance
Paid Parental Leave
Family Care Support
About Skanska
Skanska is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin or citizenship status, disability, status as a protected veteran, or any other protected characteristics under federal, state, or local law.
Skanska Equal Employment Opportunity
Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we’re one of the world’s largest development and construction companies. We operate in select markets throughout the Nordics, Europe and the United States. Skanska in the U.S. is headquartered in New York City with 29 offices around the country. In 2022, construction in the U.S. generated $6.9 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $3.5 billion in commercial and multi-family projects. Together with our customers and the collective expertise of our 6,500+ teammates in the U.S. and 28,000+ globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.
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Search Firm and Employment Agency Disclaimer
Search Firm and Employment Agency Disclaimer Skanska USA Human Resources (“Skanska HR”) provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively “Skanska USA”). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor (“Vendor”). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.
Salary Range
Annual Salary Ranges: 56,005 to 67,500
